Terms & Conditions

The following Terms and Conditions shall apply to the purchase of all Products, Services or Processes by J.I. Machine Co., Inc. All Purchase orders provided by J.I. Machine Co., Inc. either verbally, by purchase order, agreement, or otherwise, is subject to the below Terms and Conditions.

All Suppliers shall ensure that all sub-tier External Providers of services, material or processes adhere to these terms and conditions via flow down requirements. Suppliers and External Providers agrees that no Malpractice, Fraud, Falsification or sharing of counterfeit materials will occur and that any occurrence of such may be punishable as a felony under federal statute title 18 chap. 47.

These Terms and Conditions, should they not appear in the purchase order from J.I. Machine shall nevertheless be considered and deemed to form part thereof.

DFARS 252.204-7012 Safeguarding of unclassified controlled technical information shall be applicable to all Purchase Orders.

A. SUB-TIER CONTROL The supplier shall be responsible for flow down of all the requirements and provisions of the J.I. Machine Co, Inc., purchase order applicable to the supplier’s sub-contractors. Additionally, the supplier shall comply with special processor requirements when imposed (e.g. – NADCAP, AMS, Customer approvals, etc.).

B. RIGHT OF ACCESS During the performance of this purchase order, your Quality Assurance or Inspection and Manufacturing process are subject to review, verification and analysis by J.I. Machine Co., Inc., customers, and/or Government/Regulatory Agency representative(s). This requirement is applicable to your facilities where J.I. Machine Co., Inc., products and services are processed as well as your sub-tier’s facilities. This ‘Right of Access’ must be flowed down to all of the sub-tiers that you utilize in performance of the contract.

C. SUPPLIER NON-CONFORMANCE APPROVAL REQUESTS The supplier shall notify J.I. Machine Co., Inc., of non-conforming material. Requests for any departures from drawings, specifications, or other purchase order requirements must be submitted for consideration by J.I. Machine Co., Inc., in writing. J.I. Machine Co., Inc., will in turn either approve or deny approval of the request in writing. Non-conforming material may NOT be shipped to J.I. Machine Co., Inc., without such written approval. Non-conforming material shipped on an approved non-conformance must be accompanied by a copy of the signed J.I. Machine Co., Inc., approval document.

D. RECORDS RETENTION The Supplier shall maintain adequate records of all aspects of the fulfillment of the purchase order for a period of not less than ten (10) years from the closing of the purchase order unless stated otherwise on the purchase order. For orders with prints from “Coltec, Chandler Evans, Goodrich Pump & Engine or Triumph Engine Controls” record retention is a period of forty (40) years. Prior to destruction of any records following the retention requirements or where requirements cannot be met, Supplier shall provide immediate notification and records shall be provided upon request, prior to disposal. Notice: X-Rays, First Article Inspection Report (FAIR) photographs and inspection photographs are considered Quality Records and must be retained as well.

E. CERTIFICATIONS Material and Plating certification(s) are required for all purchase orders issued by J.I. Machine Co., Inc. that are being provided by the supplier. Process per PO, specification on print provided and/or superseded spec if print spec is no longer valid and now obsolete. Must also certify to current revision level of specification. NADCAP processors must certify all accredited processes with NADCAP CERTIFICATION noted on CERT. All material must be provided with certification and applicable test reports must be traceable to the original melt source. Material must be identified and maintain Heat/Lot traceability. A Certificate of Conformance shall be provided to show compliance of full traceability from Melt point to end purchase point and everything in between if it is not shown on original Supplier certification.

F. PROCESS CHANGES Any changes to the product, process, suppliers, or facility that could impact ability of product to meet J.I. Machine Co., Inc. requirements must be communicated to J.I. Machine Co., Inc.

G. AWARNESS Suppliers are to ensure that all company employees are aware of their contributions to the product and/or service conformity; their contribution to product safety and the importance of ethical behavior.

H. SHIPPING AND PACKAGING Suppliers are to package parts, product and material to ensure protection during transportation whether on the Suppliers truck or designated carrier. J.I. Machine Co., Inc. shall not be responsible for any damage to items shipped caused by or attributable to accidents, mishandling or negligence by the supplier, its agencies, employees, representatives or assigns. All materials must be separated by grade and heat/lot and pieces or bundles marked accordingly.

I. AS9100 8.4.3 REQUIREMENTS
 a. J.I. Machine Co., Inc. requires that the Supplier shall maintain the proper identification and revision status of specifications, drawings, process requirements, inspection/verification instructions and other relevant technical data.
 b. J.I. Machine Co., Inc. reserves the right of final approval of all Products, Services, and Processes provided, methods of processes and equipment, and the final release of products and services.
 c. J.I. Machine Co., Inc. requires that all processes required by our purchase order must be performed by competent, qualified personnel.
 d. J.I. Machine Co., Inc. reserves the right to identify the requirements for interaction with our suppliers, including:
  1. The use of email/fax
  2. The use of J.I. Machine Co., Inc. Customer provided drawings
  3. Documented confirmation methods of all verbal interactions
 e. J.I. Machine Co., Inc. reserves the right to monitor our suppliers performance including:
  1. Supplier Risk
  2. Quality of Product, Service, or Process delivered/provided
  3. On-Time Delivery of Product, Service, or Process
 f. J.I. Machine Co., Inc. reserves the right to designate requirements for verification or validation activities that J.I. Machine Co., Inc. or our customer intend to perform at the supplier’s premises.
 g. J.I. Machine Co., Inc. reserves the right to approve or specify any designs, tests, inspection plans, verifications, criteria for design and development required by our organization or our customer from the supplier.
 h. J.I. Machine Co., Inc. reserves the right to approve or specify any specialty requirements, critical items, or key characteristics.
 i. J.I. Machine Co., Inc. reserves the right to approve or specify any test, inspection, and verification (including production process verification).
 j. J.I. Machine Co., Inc. reserves the right to approve or specify the use of statistical techniques for product acceptance and related instructions for acceptance by our organization.
 k. J.I. Machine Co., Inc. reserves the right of access by J.I. Machine Co., Inc. representatives, J.I. Machine Co., Inc. customers, and any regulatory authorities to the applicable areas of all facilities, all applicable documentation at any level of the supply chain associated with J.I. Machine Co., Inc. orders.
 l. J.I. Machine Co., Inc. reserves the right to require and request evidence of Suppliers ensuring that their personnel are aware of:
  1. Their contribution to product or service conformity
  2. Their contribution to product safety
  3. The importance of ethical behavior